Dashboard
To manage the agents and other users in your account, log into Velaro (https://app.velaro.com), and navigate to the Profile menu and click on Account Setup > Configure Agents > Agents screen (https://app.velaro.com/#/admin/agents).
Add Users
Invite new users by clicking on the Add Users button on the Manage Agents screen
When you click on the Add Users button the Invite New User window will display
Enter the email address of the new user and select their role: Agent, Manager, Admin or Viewer. If you’d like to invite multiple users at once, just hit the Add Invite button to enter additional addresses. Don’t forget to assign your new users to a group; otherwise you’ll have to do so later in the Groups section.
Once you’ve invited users, they will get a welcome email from Velaro prompting them to confirm their address and create a password. Until they accept the invitation, invited users will appear under the pending tab.
If for any reason you need to delete the invite you have sent out, simply click the Revoke button and that user will not be able to accept your invitation.
The following table describes the roles in detail:
| Role | Description |
|---|---|
| Agent | An Agent is a user that can conduct chats with a visitor. Managers and Admins can also be Agents. Agents don't have dashboard or admin panel access, and they can only see reports of their own activity. |
| Manager | A Manager is a user that has access to the dashboard, groups and reports across the entire site account. Managers don't have admin access. |
| Admin | An Admin is a user that can configure the account design and workflow configuration settings for the site. Admins have access to the dashboard, groups and reports across the entire site account, as well as to the site setting administration area. |
| Viewer | A Viewer is a user that can only see the Visitor engagements and Agent Performance dashboard. Viewers don't have the ability to take chats or view any other area of the application. Viewers are typically executives that need broad visibility into the chat account activity landscape. |
If you can't send an invitation, you can manually register the user by clicking "Can't send and invite? Create a user manually".
The interface will allow you to also submit the user's Name and Password to create an account directly. Once this is done you will need to supply the login credentials to the new user.
Manage Agents and other Users
Controls on the Manage Agents screen allow you to manage the users in your account.
The indicators will tell you if a user is logged in, and if they are available. The timer comments will tell you how long ago the indicator status changed.
| Status indicator color | Description |
|---|---|
| Black | Not logged in |
| Red | Logged in, Not available |
| Green | Logged in, Available |
Select the User status control to filter the list by availability status.
Select the Role control to add or remove user rule permissions. Multiple roles can be assigned to a single user.
Click on the agent menu to set max chat number and change the user's availability.
You can also allow or prevent an Agent level user from seeing their colleague's chats.
Click on the user's name to navigate directly to their profile page settings.